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Introduction

In the payments application, which is  a separate module, an overview is given over open (unpaid) outgoing / incoming invoices. When activated every printed accounts receivable and every finished accounts payable appears in the payments application. 

This function allows the registration of payments, either manual or via an import and generate account statements for debtors which can be send directly via email to the predefined contacts of the applicable debtor. 


Description

 

Settings

Under settings the payment module is activated and set-up, details of the settings can be found on the linked page, but will be maintained by RSI Support Staff.

Edit

Under edit a selected invoice can be opened and the payment details can be reviewed, if the actual payments are not imported by interface but maintained manually, payments can be entered here.

Addressee

Address details as printed on the actual invoice 

Original Voucher Amount

The original full invoice amount in the currency of the invoice 

Open Amount 

The open amount of the invoice 

Remarks

Any remarks regarding the payment of this invoice can registered. 

Disable Account statement 

If this option is set to active, this invoice will not be listed in the statements. 

Entries

Under entries, previously registered payments are displayed

ColumnDescription
Payment DateDate Payment was registered
Remarks

Any remarks entered, in case payment created via Import , It will contain date/time and user doing the import

AmountAmount Paid
Payment TypeSelected payment type, will remain as unknown when payments are imported.

 

Payment

Through the function payment, payment details on an invoice can be registered here, Only available when the setup is for manual payments. 

Payment type

Method of how the payment is done

  • Cheque
  • Transfer
  • Cash
  • Correction
  • Direct Debit

Payment date

Date of the payment 

Remarks

Any remarks regarding the payment. 

Payment  Amount

The amount which is being paid on the invoice, if less than the full amount, the balance will reflect a corrected amount. 

New Statement

Under New statement an accounts statement can be generated for the debtor of a selected outgoing invoice.

 

In the New Statement dialog all applicable invoices, which will be shown on the statement are displayed and the details as set-up in the master data Debtor

Voucher type

Type of invoice displayed 
 

Typedescription
OIOutgoing invoice
OCOutgoing Credit note
Coll.Collective invoice
IIIncoming invoice
ICIncoming credit note

 

Invoice number

The assigned invoice number of the reminded invoice.

Print date

The print date of the reminded invoice.

Due date

The due date of the reminded invoice, calculated on basis of the selected payment terms.

Invoice Amount 

The total invoice amount in the actual invoice currency of the reminded invoice.

Open Amount

The total unpaid invoice amount in the actual invoice currency of the reminded invoice.

Overdue

Indication whether the reminded (outgoing!) invoice (not credit note!) is already past the due date or not. 

Remind

Radio setting whether the statement should include ALL invoices or only the invoices which are OVERDUE. Via this setting the statement type is determined:

  • if all open invoices are included, the statement type is STATEMENT
  • if only overdues are included, the statemen type is DUNNING

Incoming Invoice included

Indication whether any incoming invoice should be included in the statement. 

E-mail to

The to-addressee of the account statement e-mail, as set-up in the master data.

E-mail cc

The cc-addressee of the account statement e-mail, as set-up in the master data.

Edit master data

This action link will directly open the master data partner to add or edit the master data details. 

Statement e-mail sample

Export

With the export option it is possible to create an excel report of all outstanding invoices of the current active filter, allowing grouping, sorting and further excel modifications.

Import

In the import function the payment details are imported from an interface file, The import functions will be activated when the accounting software can deliver a predefined format.
The status and result of an import run, can be seen in the function "Import payments protocol" 

Refresh

Rebuilds the screen to the latest information. 

Legal Entity

Filter on Legal Entity issuing the invoice.

Show Closed

Include paid invoices where the balance is 0/zero and which are no longer outstanding. 

Show deactivated

Include canceled invoices in the overview. They are displayed striked through in the overview. In the invoice number column you see the cancellation number and the original invoice number in brackets.

Filter

The Filter option in payments allow the set-up of filters with the following criteria 

Criteriaoptionsdescription
Account Statement DisabledisAllows filtering on partners/invoices where the statement has been disabled
Due Date

is equal
is greater
is less

in the last
x days
x weeks
x Months 

All invoices where the due data matches the entered criteria are selected
same date
After entered date
Before entered date
In between the  first and the second date

in the last number of days
in the last number of weeks
in the last number of months  

Invoice Dateis equal
is greater
is less

in the last
x days
x weeks
x Months

All invoices where the due data matches the entered criteria are selected
same date
After entered date
Before entered date
In between the  first and the second date

in the last number of days
in the last number of weeks
in the last number of months 

Outgoing / incomingis
is not 
selection on the direction of the invoice.
Owner

is
is not 

selection on the owner of the invoice (partner of the branch the invoice belongs to)
Partneris
is not 
selection on the partner of the invoice (invoice receiver of the accounts receivable or issuing partner for the accounts payable)

Voucher Account statistic

An summary of amounts in the active filters per 
Due since: 0-30 days Due date is less then 30 days before today or not yet past.
Due since:  30-60 days Due date is between 30 and 60 days before today.
Due since:  60-90 days Due date is between 60 and 90 days before today. 
Due since:  90+ days Due date is longer than 90 days before today,

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