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Introduction

When an ISF entry is created, the parties screen is where the first set of parties are entered. On completion of this screen, there are further parties to be entered in the additional parties tab.  This will be followed buy the shipment and bond information, the reference details and finally the manufacturers and goods tab.

 

 

 

 

The menu bar of the application provides a set of actions:

Save

Any changes to the ISF will be saved and the application will return to the Overview of ISF entries. This action is only available if:

  • The ISF has not been sent to CBP
  • The Update Declaration has been used to open an ISF.
  • The ISF entry has been rejected by CBP

 

Close

This action will close the ISF and return to the Overview of ISF entries. If changes have been made to the ISF that have not been saved, a prompt will appear asking if changes should be saved, discarded or if the close action should be cancelled.

Save as Template

Any ISF entry can be used as the basis of a template. If this option is selected, the Edit Template application will launch to create a new template using all the fields from the ISF as the basis of the new template.

Send

If the ISF has not been sent to CBP or if changes have been made to an existing ISF, once all required fields are correct, the Send option will be available to transmit the ISF to CBP.

Print

Print the 10+2 form.  This is a printed version of the ISF entry. Once printed, this document will appear as a pdf in the Documents tab of the ISF entry. 

Parties

The application lists four parties whom must be declared to CBP when making an ISF-10 entry.

Importer of Record 

The Importer of Record is the party liable for payment of any duties on the import and meeting all statutory and regulatory requirements for the import. 

When the partners Identifying details are stored in the US Partner Profile within the tab ISF, these details will default as the identity details of the importer of record in the ISF entry. 

Often the Importer of Record is the final owner of the goods. 

This is a full text search field. Any part of a partner name or address may be entered in order to find the partner in the database of stored partners.

The Menu drop-down to the right of the field will provide further actions:

Entity Name (Importer of Record)

The name of the Importer of Record will default as the Importer of Record entity name and this will be sent to CBP.  This can be manually edited if the Importer of Record Entity Name is not the same as the partner name. 

ID Type  (Importer of Record)

The Importer of Record can have any of the following ID types selected from the drop-down menu:

CodeDescriptionNotes
EIEmployer Identification Number or IRS Number 
ANI
CBP assigned number
 
CINCBP encrypted Consignee ID 
34Social Security NumberCheck current CBP rules before submitting this ID
AEF
Passport Number
Only for shipment types 03,05,06

ID Number  (Importer of Record)

This is the ID number of the Import of Record and the format of this number must correspond to the format specified by the ID Type, for example if the ID type is EI, then the ID number must be in the format NN-NNNNNNNXX.  All ID numbers will be checked to ensure the conform to the correct structure and an indication of the correct structure is shown when the wrong format is entered.  

Date of Birth  (Importer of Record)

When the ID type AEF or 34 is used this indicates a passport number or SSN is being provided as the ID type of the importer of record.  When a passport number or SSN is the ID Type, the date of birth of the passport holder or SSN holder must also be provided in this field. 

Country  (Importer of Record)

When the ID type AEF is used this indicates a passport number is being provided as the ID type of the importer of record.  When a passport number is the ID Type, the county that issued the passport must be provided in this field.  

Buyer 

The Buyer is the last known party to who the goods are sold or who has agreed to buy the goods.  If the goods are not to be sold, the the name and address of the current owner must be entered.  If the buyer of the goods changes while the shipment is en-route, then the ISF entry must be amended to show the new buyer.  

When the partners Identifying details are stored in the US Partner Profile within the tab ISF, these details will default as the identity details of the buyer of the goods in the ISF entry. 

Often the Importer of Record is the same as the buyer of the goods. 

This is a full text search field. Any part of a partner name or address may be entered in order to find the partner in the database of stored partners.

The Menu drop-down to the right of the field will provide further actions:

Entity Name (Buyer)

The name of the Buyer will default as the Buyer's entity name and this will be sent to CBP.  This can be manually edited if the Buyer's name is not the same as the partner name. 

ID Type  (Buyer)

The Buyer can have any of the following ID types selected from the drop-down menu:

CodeDescriptionNotes
EIEmployer Identification Number or IRS Number 
ANICBP assigned number 
CINCBP encrypted Consignee ID 
34Social Security NumberCheck current CBP rules before submitting this ID
DUNDUNS Number 
DNSDUNS+4 Number 

ID Number  (Buyer)

This is the ID number of the Buyer and the format of this number must correspond to the format specified by the ID Type, for example if the ID type is EI, then the ID number must be in the format NN-NNNNNNNXX.  All ID numbers will be checked to ensure the conform to the correct structure and an indication of the correct structure is shown when the wrong format is entered.  

Date of Birth  (Buyer)

When the ID type 34 is used, this indicates an SSN number is being provided as the ID type of the importer of record.  When an SSN number is the ID Type, the date of birth of the SSN holder must also be provided in this field. 

Country  (Buyer)

This field will not be used for the buyer and should remain blank.  

Buyer 

The Buyer is the last known party to whom the goods are sold or who has agreed to buy the goods.  If the goods are not to be sold, then the name and address of the current owner must be entered.  If the buyer of the goods changes while the shipment is en-route, then the ISF entry must be amended to show the new buyer.  

When the partners Identifying details are stored in the US Partner Profile within the tab ISF, these details will default as the identity details of the buyer of the goods in the ISF entry. 

Often the Importer of Record is the same as the buyer of the goods. 

This is a full text search field. Any part of a partner name or address may be entered in order to find the partner in the database of stored partners.

The Menu drop-down to the right of the field will provide further actions:

Entity Name (Buyer)

The name of the Buyer will default as the Buyer's entity name and this will be sent to CBP.  This can be manually edited if the Buyer's name is not the same as the partner name. 

ID Type  (Buyer)

The Buyer can have any of the following ID types selected from the drop-down menu:

CodeDescriptionNotes
EIEmployer Identification Number or IRS Number 
ANICBP assigned number 
CINCBP encrypted Consignee ID 
34Social Security NumberCheck current CBP rules before submitting this ID
DUNDUNS Number 
DNSDUNS+4 Number 

ID Number  (Buyer)

This is the ID number of the Buyer and the format of this number must correspond to the format specified by the ID Type, for example if the ID type is EI, then the ID number must be in the format NN-NNNNNNNXX.  All ID numbers will be checked to ensure the conform to the correct structure and an indication of the correct structure is shown when the wrong format is entered.  

Date of Birth  (Buyer)

When the ID type 34 is used, this indicates an SSN number is being provided as the ID type of the importer of record.  When an SSN number is the ID Type, the date of birth of the SSN holder must also be provided in this field. 

Country  (Buyer)

This field will not be used for the buyer and should remain blank.  

Seller 

The Seller is the last known party who sold the goods.  If the goods being imported are not to be sold, then the name and address of the current owner must be entered.    

When the partners Identifying details are stored in the US Partner Profile within the tab ISF, these details will default as the identity details of the buyer of the goods in the ISF entry. 

This is a full text search field. Any part of a partner name or address may be entered in order to find the partner in the database of stored partners.

The Menu drop-down to the right of the field will provide further actions:

Entity Name (Seller)

The name of the Seller will default as the Seller's entity name and this will be sent to CBP.  This can be manually edited if the Seller's name is not the same as the partner name. 

ID Type  (Seller)

The Seller can have any of the following ID types selected from the drop-down menu.  If there is no ID type then select N/A.:

CodeDescriptionNotes
N/ANo IDSeller does not have an ID
EIEmployer Identification Number or IRS Number 
ANICBP assigned number 
CINCBP encrypted Consignee ID 
34Social Security NumberCheck current CBP rules before submitting this ID
DUNDUNS Number 
DNSDUNS+4 Number 

ID Number  (Seller)

When the ID type of the seller is not N/A (no ID)  and one of the other ID types is used, the ID number is entered in this field and the format of this number must correspond to the format specified by the ID Type, for example if the ID type is EI, then the ID number must be in the format NN-NNNNNNNXX.  All ID numbers will be checked to ensure the conform to the correct structure and an indication of the correct structure is shown when the wrong format is entered.  

Date of Birth  (Seller)

When the ID type 34 is used, this indicates an SSN number is being provided as the ID type of the seller.  When an SSN number is the ID Type, the date of birth of the SSN holder must also be provided in this field. 

Country  (Seller)

This field will not be used for the seller and should remain blank.  

 

Consignee 

The Consignee is the party in the USA on whose account the goods were shipped.   

When the partners Identifying details are stored in the US Partner Profile within the tab ISF, these details will default as the identity details of the consignee for the goods in the ISF entry. 

Often the Importer of Record is the same as the Consignee of the goods. 

This is a full text search field. Any part of a partner name or address may be entered in order to find the partner in the database of stored partners.

The Menu drop-down to the right of the field will provide further actions:

Entity Name (Consignee)

The name of the Consignee will default as the Consignee's entity name and this will be sent to CBP.  This can be manually edited if the Consignee's name is not the same as the partner name. 

ID Type  (Consignee)

The Consignee can have any of the following ID types selected from the drop-down menu:

CodeDescriptionNotes
EIEmployer Identification Number or IRS Number 
ANICBP assigned number 
CINCBP encrypted Consignee ID 
34Social Security NumberCheck current CBP rules before submitting this ID
AEFPassport NumberOnly for shipment types 03,05,06 

ID Number  (Consignee)

This is the ID number of the Consignee and the format of this number must correspond to the format specified by the ID Type, for example if the ID type is EI, then the ID number must be in the format NN-NNNNNNNXX.  All ID numbers will be checked to ensure the conform to the correct structure and an indication of the correct structure is shown when the wrong format is entered.  

Date of Birth  (Consignee)

When the ID type 34 or AEF is used, this indicates an SSN number or passport number is being provided as the ID type of the Consignee and therefore  the date of birth of the SSN holder or passport holder must also be provided in this field. 

Country  (Consignee)

When the ID type AEF is used as the Consignee's ID type, this indicates a passport is being used as the ID type and the country that issued the passport must be entered in this field.   

Ultimate Consignee

The party who will ultimately receive the goods. Normally this is the consignee and so the partner who is the consignee on the export shipment will default to this field. This address can be changed if required.

This is a full text search field. Any part of a partner name or address may be entered in order to find the partner in the database of stored partners.

The Menu drop-down to the right of the field will provide further actions:

When the goods are sold en route the ultimate consignee may not be known and the address may be entered as:

Ultimate Consignee Name: SOLD EN ROUTE
Address 1: SEA
City: City of First Port of Call
Country: Country of First Port of Call (ISO Code)

Forwarder

The Name and address of the forwarder who is submitting the AES entry to CBP. There is no access to this field and the address shown will normally be the Forwarders own name and address.

Intermediate Consignee

The party who acts as an agent for a principal party of interest in order to effect the delivery of the goods to the ultimate consignee.

This is a full text search field. Any part of a partner name or address may be entered in order to find the partner in the database of stored partners.

The Menu drop-down to the right of the field will provide further actions:

Basic Information

Dates of export, and transport details are entered in the basic information section of the application.

Estimated Export Date

Estimated export date and time of the commodity.

To Be Sold en Route

If the ultimate consignee is unknown because the goods will be sold while in transit, then this box should be checked. In addition the ultimate consignee for the AES entry should be shown as:

Ultimate Consignee Name: SOLD EN ROUTE
Address 1: SEA
City: City of First Port of Call
Country: Country of First Port of Call (ISO Code)

US State of Origin

The 2 letter state code where the goods originated. This is a search field that will search all valid US states and presents a drop down list of matching states as the state codes or names or part-thereof are typed.

Destination Country

The declared 2 digit ISO country code of final destination for the commodity. This is a search field that will search all valid country codes and presents a drop down list of matching countires as the country codes or names or part-thereof are typed.

Routed

If the goods are controlled by an FPPI (Foreign principle party of interest) then the goods are deemded to be routed and this box should be checked to indicate this.

Hazardous Materials

Check this box when the goods are classed as hazardous goods.

Filing Option

An AES entry can either of the 2 options shown below:

Type

Description

Option2

Full details are to be submitted on export of the goods

Option 4

Post departure. Partial details are submitted on export of the goods. With full details to follow within 10 days of export. Only CBP approved parties can be option 4.

This field will automatically default the correct options according to the details stored in the role US Partner Profile that must be created for the USPPI's. If the USPPI's is may submitted both option 2 and option 4 entries, then both will be offered and the correct method should be selected.

Items on the USML cannot be declared as Post-Departure (option 4).
If any of the commodities being declared on the EEI are on the USML (United States Munitions List) and are therefore being exported using any of the following DDTC license type codes, SAG, SAU, SCA, SGB, S00, S05, S61, S73, S85, S94, then the EEI cannot be option 4 and must be option 2.

Related company

This box is to be checked to if either the USPPI's or the ultimate consignee own 10% or more of the other's voting securities.

Method of Transport

The type of transport on which the cargo will leave the last US port that it departs from. This is a 2 digit numeric code followed by the actual description of the method of transport. The application will default the most appropriate code according to the mode of the export shipment, an air export shipment for example will result in the code 40 - Air defaulting to this field.

This is a search field in which either the code or a description of the type of transport can be entered. A corresponding matching list will automatically be shown from which the correct code can be selected. The complete list can be shown by pressing F3 or selecting this option from the drop-down list on the right of the field. This will display the following transport types:

Code

Transport Type

10

Sea

11

Sea Containerized

12

Sea (Barge)

20

Rail

21

Rail Containerized

30

Truck

31

Truck, Containerized

32

Auto

33

Pedestrian

34

Road,Other

40

Air

41

Air containerized

50

Mail

60

Passenger,Hand-carried

70

Pipeline,Powerline

Carrier ID

For Air shipments which are method of transport type 40 and 41, the carrier ID will be the 3 digit ICAO code. For All other methods of transport, the 4 digit SCAC code should be entered. This is a search field that will search for results to any data entered by referring to the ICAO code database or the SCAC code database.

Carrier/Vessel Name

If the shipment is an air export shipment and the transport type is 40 or 41, the carrier name will automatically be shown in this field according to the IATA ICAO code that has been selected as the carrier ID and there is no option to change this.

For sea export shipments where the transport type is 10, 11 or 12 this field should be the name of the vessel Transporting the goods.

Truck and rail shipments with are transport types 20, 21, 30 and 31, this field will be filled with the carrier name according to the SCAC code selected, and there is no option to change this unless the transport type is changed.

Port of export

The last port of exit in the USA. This is a full text search field that will search the Schedule D database for port codes or names that match the user input. A port can only be used if it is valid for the method of transport.

Port of Unlading

The port of unlading is only required for sea export shipments where the mode of transport is 10 or 11. It is also required for air export shipments where the Destination Country is Puerto Rico. This is a full text search field that will search the Schedule K database for port codes or names that match the user input.

Inbond Code

The Ibond field can be used to indicate if the export goods are bonded goods. This field defaults to 70 which indicates the the goods are not bonded since this is the most common condition and CBP do not use AES entries to close out in bond shipments.

This field offers a drop down menu from which a bond type can be selected:

Code

Description

36

Warehouse Withdrawal for IE

37

Warehouse Withdrawal for T&E

67

IE from a (FTZ) Foreign Trade Zone

68

T&E from a (FTZ) Foreign Trade Zone.

70

Not In Bond

If the in bond codes 36, 37, 67 or 68 are used, then it will be mandatory to also complete the Import Entry field. Additionally the code 67 and 68 will require the Foreign Trade Zone ID to be entered.

Import Entry

If the export goods being transported under bond, then this should be indicated in the Inbond Code field using the appropriate in bond code. It is also necessary to enter the import entry number in the import entry number field. For in bond codes 67 and 68 which indicate the goods are held in a Foreign Trade Zone, the import entry number will be the entry admission number of the e214 on which the cargo was admitted to the Foreign Trade Zone.

Foreign Trade Zone ID

Goods being exported from a Foreign Trade Zone will have the Inbond Code 67 or 68. For these types of cargo the ID of the Foreign Trade Zone must be entered in the Foreign Trade Zone field. The foreign trade zone ID should be 5 digits, the first 3 digits of the ID should be numeric and the last 2 should be alphanumeric.

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