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Introduction

The PDE/RTO module is used to maintain a summarized administration for Public Douane Entrepots(PDE) and RTO warehouses.
This administration maintains on shipment level the in- and outgoing movements and related customs declarations.
For RTO warehouses that participate in PGTS, the system updates the PGTS system with the transactions taken place in this module.

NOTE: PGTS was formerly known as: DGVS

Description

The basic operations in this module are:

  • PGTS Prenotification
    This function is only used in case the RTO is participating in PGTS. 
    Using this function the user can inform the handling agent (or any other PGTS participant) via which customs procedure a shipment will be picked up.
    This function is accessible from the menu (seeing all PGTS Prenotifications) and via de Air Import Master, Direct and Back-to-back shipments.
  • Take In
    The TakeIn appliance allows the registration of goods received in the entrepot.
    In case of PGTS this includes the messaging for receiving goods from both PGTS -participants (ISL) and non-PGTS-participants (ISC).
    A Take-In can be combined with a Breakdown.
  • Breakdown
    The Breakdown appliance allows the split of a master shipment into house shipments.
  • Buildup
    The Buildup appliance allows the merge of 1 or more house shipments into a single master shipment.
  • TakeOut
    The TakeOut appliance allows the registration of goods shipped from the entrepot.
    In case of PGTS this includes the messaging for shipping goods to both PGTS-participants (USL) and non-PGTS-participants (USC).

In addition the following functions are available:

  • Inventory
    Shows the current (and past) inventory and allows the user to export it to XLS.
  • PGTS Corrections
    This appliance allows the user to do corrections that are not directly related to a TakeIn or Takeout. It will be used in case of loss or damage of goods or special corrections after consulting Customs.


PGTS Prenotification

Compared to old system DGVS, PGTS has an additional message: Prenotification to inform the other party (mostly ground handlers) about the goods that will be picked up.


PGTS Prenotification - Home View


Application Actions

New

Allows the creation of a new Prenotification procedure and starts the editor so the details can be supplied.

Open

Opens the selected Prenotification to view/edit the details.

Refresh

Refreshes the screen with the latest information.

Delete

Allows the deletion of a non-sent Prenotification

Followup Procedure

Allows the user to create a Take In or Take Out on the selected Prenotification.

By creating the Take In from the Prenotification, you can make sure the Take In contains the same details as the Prenotification.


From Air Import shipment

The Prenotification can also be created directly from the Air Import Shipment screen, via de Customs drop-down menu.

This brings you to the Prenotification editor.


Prenotification Editor



Own Warehouse

This is the Partner code of your own RTO warehouse.

From/To Warehouse

For Pickup: this is the warehouse where you want to pick up the shipment (import)
For Delivery: this is the warehouse where you want to deliver the shipment (export)
In most cases it will be the ground handler/terminal.
When the Prenotification is created from an Air Import shipment, this field is defaulted with the Terminal of the shipment.

Type

A Prenotification can be made to either Pickup(import) or Deliver(export) the goods.
Because the PGTS system will automatically send the Prenotification(Delivery) for export, these will hardly be used from Scope; it will be Pickup(import) in most cases.
See the Cargonaut manual for PGTS.

Direct

Indicates that the goods are not picked up by the forwarder/agent but by the customer directly. This means that no Take In (import) will follow.
In the customs document details the type and number of the customs document used should be specified. Most probably an Import Clearance or NCTS declaration.

Multiple Regulations

In case the shipment is directly picked up with multiple customs declarations this toggle needs to be set and an ICSHUB(755-INO) message should be separately created.
This can be done in the ECS/ICS Hub Appliance.

Reference Type / Number

In this field the reference to the shipment should be mentioned. This should be the same reference as in the Take In that will follow (import).

Pieces  / Gross weight

These are the fields that indicate how many pieces and how much weight will be picked up(import). When created from a shipment, the system defaults with the total pieces and weight of the shipment.

Customs Document Details

Type / Number

The type and number of Customs Document used to transfer the goods. Special options here:

  • OVR
    Means bringing goods over using the PGTS Take In.
    The Customs Document Number must be the RTO entrepot number.
  • DPU (=Direct Pickup)
    Used when a Pickup is Direct and multiple regulations are involved. 
    The Customs Document Number should contain "755" indicating that an ICSHUB message will be sent separately.
  • DDL (=Direct Delivery)
    Used when a Delivery is Direct and multiple regulations are involved. 
    The Customs Document Number should contain "755" indicating that an ECSHUB message will be sent separately.

Issue Date and Place

Optional fields indicating the issue date and place of the customs document.


Background information

Here some information about what messages have to be sent in what case.

Entrepot TypePGTS member=>Send PGTS
Prenotification?
Send PGTS RTO-messages
(ISL,ISC,USL,USC,OPB,AFB,COR)
RTONo
(fout)(fout)
RTOYes
(tik)(tik)
PDENo
(fout)(fout)
PDEYes
(tik)(fout)
NoneNo
(fout)(fout)

Forwarders in the last category, can still get their goods from the ground handler, but they will probably issue an instant Prenotification when truck arrives at the ground handler desk to pickup the goods.
Depending on the ground handler, additional charges might be applicable.

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