Introduction
The Netherlands Customs Declarant role is applied to parties that are permitted to create and transmit import, export or both types of customs entries to Netherlands Customs. This partner is most likely to also be the local branch. All details relating to the connection to Netherlands Customs including financial details are stored in this role. Updates from Netherlands Customs of financial details can also be accessed from within this role.
Description
This role comprises:
- A general tab - Edi messaging, Import customs credit history, customs offices and declarant details.
- A license tab - details of the licenses for the partner
- Reference Calculation Rules - Rules to calculate guaranteed Netherlands Customs amounts for NCTS shipments.
- Guarantees - Details of types of guarantees and actual amounts booked.
EDI Message Routing
Contact your local RSI office for configuration of EDI Message Routing, correct connection to Netherlands Customs can only be undertaken by RSI
The EDI message routing section presents a table that indicates how the partner will connect to Netherlands customs for the various EDI Message Groups that have been created, this table displays:
Column | Description |
|---|---|
EDI Message Group | RSI Maintains a set of message groups for each EDI routing |
Own Partner | The sending partner (EDI ID) |
Remote Partner | The receiving partner (EDI ID) |
Interface | The interface being used, currently Cargonaut, Logius Digipoort and Portbase. |
New (EDI Message Routing)
A popup dialogue appears where the items described in the table above can be selected to create a new EDI message routing.
Edit (EDI Message Routing)
To edit an existing EDI message routing, highlight it in the table and select edit or double click. A popup dialogue appears where the items described in the table above can be edited.
Delete (EDI Message Routing)
To delete an existing EDI message routing, highlight it in the table and select delete.
Import Customs Credit History
Whenever the declarant creates import entries where duties/VAT must be paid, these amounts are deducted from the total credit amount that Netherlands customs permit the declarant. This section can be used by the declarant to determine the current remaining credit balance.
Warning Amount
In the warning amount the threshold for warnings to the user is registered, if the actual bond amount goes below the defined threshold, The user is warning when creating/sending a declaration.
Request Update
This action link will transmit a message to NL customs requesting the current credit balance available. The response from customs will be displayed in the credit history table.
Scope will automatically check the bond amount 3 times a day (06:00, 12:00 and 16:00) to keep a close realtime monitoring.
Import Customs Credit History Table Properties
The table contains response details from Netherlands Customs:
Column | Description |
|---|---|
Request Time | The date and time when the balance request was made |
| Reference ID | Code linked to the response message |
Original Amount | Original credit amount |
Positive Balance | Remaining credit amount |
| Negative Balance | Overdrawn debit amount |
Error Code | If Netherlands customs report an Error an error code is shown |
Customs offices and declarant partners
This section stores the partners local customs office. It is also possible to specify for a partner which declarant ID to use for imports, exports and NCTS.
These details will be pre-defined by RSI support staff, details are related to the EDI Mapping requirements.
Import Declarant
The partner to use for import declarations, dominantly the branch partner code itself, could be a different partner in case a different EORI number or address is applicable.
Export Declarant
The partner to use for export declarations, dominantly the branch partner code itself, could be a different partner in case a different EORI number or address is applicable.
NCTS Declarant
The partner to use for NCTS declarations, dominantly the branch partner code itself, could be a different partner in case a different EORI number or address is applicable.
ECS Declarant
The partner to use for ECS (arrival at exit / summary exit declaration)
VWA Declarant
The partner to use for Client VWA declarations, dominantly the branch partner code itself, could be a different partner in case a different EORI number or address is applicable.
PD Declarant
The partner to use for Client PD declarations, dominantly the branch partner code itself, could be a different partner in case a different EORI number or address is applicable.
C-Sum Default Import warehouse
The Partner on which the default CSUM customs bonded warehouse administration has been registered, for Sea and Air Import and simple shipments, also the default for Inventory Homeview
and corrections.
C-Sum Default Export warehouse
The Partner on which the default CSUM customs bonded warehouse administration has been registered, for Sea and Air export shipments.
Default Bonded warehouse
The defaulted bonded warehouses used in the GPA module of Scope.
NL Customs Creditor
The partner code for the creditor on which the purchase invoices from customs (duties and taxes) is to be generated.
Cargonaut Member code
The cargonaut member code assigned by Cargonaut to be used in ECSHUB and/or DGVS messaging as sending party.
AGS Import Declaration office.
The default customer declaration office (S03)
Customs Office
The local customs office for the partner
Calculate nett weight
Indicator of the nett weight of items in NL customs declarations should be automatically calculated at 85% (when active) or not.
Shipment number defaulting
A configuration by means of which the population of the shipment reference field in AGS can be manipulated.
This shipment reference field is sent to NL customs and will become available in the OGA reporting.
There are 2 options available:
1) Shipment number. If this option is chosen the shipment reference number in the AGS entry will be set to the linked shipment number.
This is also applicable when creating a followup AGS procedure.
2) References number logic (previously existing logic, will be automatically chosen for existing customers). If this option is chosen the following logic will be applied:
AGS Import
- CNE Reference
- House document number
- Master document number
- If linked to a shipment, shipment number
- If follow-up procedure to PD, the house number mentioned in the PD declaration
AGS Export
- SHP Reference
- House document number
- Master document number
- If linked to a shipment, shipment number
If the reference mentioned first appears available, this will be used, else the system will check the next reference possibility.
LRN Indentifier
In the LRN indentifier the first part of the LRN number for NCTS and AGS declarations is defined, Normally populated with the EORI or VAT number of the branch partner,
Be carefull in changing the number, Incorrect number could cause duplicate numbering at Customs resulting in message rejections.
License
Under Licenses the details of available customs license can be registered, the current supported types are
TG : Registered Consignee NCTS - Allowed to registered the receipt of an NCTS Movement
TA : Registered Consignor NCTS - Allowed to do NCTS declarations and self printing of the accompanying document (Simplified Procedure)
T2L : Self-Issuance T2L(F) - Allowed to issue/activate T2L/T2LF documents for of EU - proof of origin
| Field | Description | TA | TG | T2L |
|---|---|---|---|---|
| Code | Own created code to indentify the license |  | | |
| Description | Description to specify the usage of the license | | | (must be the name as prescribed in the licence) |
| Type | The type of license being registered | ACR | ACE | T2L |
| License number | The license number assigned by Customs to the license | Will be printed in the Emergency procedure Stamp | - | The licence number for the self issuance of T2L |
| Customs Office | Customs office responsible for the issuance of the License | Will be printed in the Emergency procedure Stamp | - | NL000074 |
| Valid from | 1st day of validity, license will not be used if declaration date is before this date | | | |
| Valid to | Last day of validity, license will not be used if declaration date is after this date | | | |
| Validity Period | Number of days, an issued NCTS declaration should be valid for | The number will be used to calculated the validity end date if the used location is used in the declaration | - | - |
| Locations | The Partners codes for all partners where this licences applies to . The "STD" flag will default the partner as goods location Standalone NCTS declarations. | Will ensure defaulting of the control code A3 and the validity period on the NCTS declaration the "STD" flag will default the partner as goods location Standalone NCTS declarations. | | - |
Ref. Calc. Rules
On this tab the NCTS forfait rules of calculation a reference amount for non-specific Transit declarations.
| Field | Description |
|---|---|
| Code | Own assigned code to identify the registered calculation rule |
| Description | Description of the purpose of the specific Rule |
| Default | Indication if this is the standard to be used |
| Amount | The applicable amount for this rule |
| Rate per KG | Indication if the specified amount is per kilo gross weight or 1 fixed amount for the full NCTS declaration |
Note: Forfait rules can be found in Paragraaf 27.000. Hoofdstuk 6: HD-DWU
Guarantees
In the Guarantee Tab, the details regarding NL NCTS guarantees are specified.
| Field | Description | Regular Bond | TIR |
|---|---|---|---|
| Code | Own issued code to identify the specific Guarantee code | TA | TIR |
| Description | Description of the purpose of the specific Guarantee | TA Borg | TIR Borg |
| Type | The type of guarantee as specified by NL Customs | 0,1,4,9 | B |
| GRN | The GRN number of a guarantee, required by the types 0,1,4 and 9 | 10NL5683550000A90 | - |
| Other reference | The Reference number assigned to the guarantee only be used in other then specified by GRN | TIR-CARNET to be replaced by actual carnet in NCTS declarartion | |
| Access Code | The Acces code assigned by customs, in case not assigned per user | 1324 | - |
| Amount | The maximum outstanding amount on open NCTS declarations | any amount | - |
| Minimum to warn | The lowest amount when the system should alert users that the outstanding open amount is reaching a Critical level | any amount | - |
| Valid from / to | The period in which the Guarantee is applicable | issue date | - |
| Not valid in EC | Indication that the Guarntee is valid in the EU or not | False | - |
| Not valid in | Specify countries where the GRN can not be used | as per license | - |
| Sensitive goods Default | When active this guarantee will be used on NCTS declarations with sensitive goods | as per license | - |
| Default | When active this guarantee will be used on NCTS declarations | True | False |
| Pin codes | If in uses, the registration of pincodes per user, This procedure also allows for the option to Prompt the user for a pincode at time of sending an NCTS Declaration | as required | - |