Introduction
Partners which will be used on Netherlands Customs modules, as shippers, consignees, ect.. using the Customs Netherlands system(s) should have their Netherlands customs details recorded using this role. The Customs Netherlands module will then automatically use these details for this partner.
NL-Customs
General
Synchronize with Partner Address
This box will be checked by default. As a result the partner address details from the general tab of the master will default to the Country, Name, Street/No./Suffix, Postal Code and City fields. If this field is unchecked then these details may be entered as free text.
If the synchronize with partner address checkbox is deactivated and free text address details are entered, if the checkbox is subsequently rechecked, any free text address details will be lost and replaced by the address details from the general tab of the partner.
EORI
The EORI is the partners economic operator's registration and identification, used throughout the EU.
Country
The country where the partner is located for the purposes of NL customs, This field uses the code lists from NL customs and may contain different codes
as the general tab of the partner (for instance SR / XS for serbia).
Name
The partner's name for the purposes of NL customs
Street
the street name, of the partner for the purposes of NL customs.
Street No.
The street number of the partner for the purposes of NL customs.
Street Suffix
The street suffix (road, street, place etc.) of the partner for the purposes of NL customs.
Postal Code
The postal code of the partner for the purposes of NL customs
City
The postal city of the partner for the purposes of NL customs
NL VAT
Vat number applicable for this partner in NL Customs entries
VAT Diversion (art. 23)
Indicator if the registered VAT number has been approved for usage of Vat diversion under an article 23, license, This must be set to active else the VAT number will not be available in AGS declarations and the VAT is paid through the AGS declaration.
The value of the license switch will be set automatically if the response Party Information message has been processed.
Insurance %
Default percentage amount to calculate customs value insurance in NL customs declarations.
Import
On the tab Import the details for import customs actions are registered.
Importer
This field is populated with the partner that serves as the Importer for this partner when used as consignee in the declaration/shipment, If the partner itself is the importer then this field may remain empty.
Acts as Importer
Indication that this partner may be used as importer in the AGS import declaration.
Representation Status
Use the drop down option to select:
Type | Dutch | English |
|---|---|---|
1 | Aangever | Declarant |
2 | Directe Vertegenwoording | Direct Representation |
3 | Indirecte Vertegenwoording | Indirect Representation |
Valid From - To
The period for which the agent may legally represent the partner.
AGS Duties paid by
The partner responsible for the payment of duties, this field only needs to be populated when the representation status is set to 2 and the import duties are not to be paid the importer itself.
So in the most common situation, Representation status 2 whereby the customs agent will pay the duties using is bond, the Duties paid by partner needs to be set to the customs agent partner code.
VAT responsible
Select the partner on which the VAT number, to be used in Import declarations is to be used, for instance in cases of Fiscal Representation. This vat number overrules the VAT number of the general tab.
Client VWA
Some Partner defaults for VWA declarations can be stored in this section.
Carrier Registration
In this field the carrier registration as applicable in VWA declaration for the Carrier can be registered
Authorisation ID
When a partner is to be used as carrier in a VWA declaration it might also require a Authorization ID which is maintained in this field.
Client PD
Some Partner defaults for VWA declarations can be stored in this section.
Relation Number
The relation number as used in PD declarations either in the role of debtor number or stakeholder number can be stored here for defaulting.
Inspection Shed
The location where the inspections for this stakeholder (importer) take place can be maintained in this field,
the defaulting of the inspection shed itself is registered in the role NL Customs goods Location
Stakeholder
In this field de partner who should be used as stakeholder, in case it is not the customs agent, should be populated in this field, it might be the partners own code,
if this field is left empty it will be defaulted with the License holder partner code
Party Info from Customs
Automatically Update and Latest Check field
Check this box to ensure that the business partner's VAT status with NL Customs is updated automatically. This update will occur every week and the date of last update will appear in the Latest Check field.
If during the last check the VAT registration changes (Art 23, on or of) a note will be generate on the partner so in the next usage of the partner, the user is information about the change.
Request Update
Activates a pop-up window where the VAT number and EORI number of the partner may be inserted to check for update.
Address
When an update request is made, if the update is successful the full address of the partner being updated will appear.
The address details will no longer be populated with address details when the new AGS - Comfort messages will be activated.
VAT Status
On updating the VAT status this field will display the current VAT status of the partner:
AGS
Statement code | StatementTypeCode | Display Result text | Field | Additional Result |
|---|---|---|---|---|
| 0 | AIQ | Consignee Eori Number and VAT number are not related | eoriVatRelation | not valid |
| 1 | AIQ | Consignee Eori Number and VAT number are related | eoriVatRelation | Valid |
| 0 | AAX | Vat Number has no "Art.23" permit | vatLicArt23 | de-active the NL customs Partner "VAT Diversion Art 23" checkbox |
| 1 | AAX | Vat Number has "Art.23" permit | vatLicArt23 | activate the NL customs Partner "VAT Diversion Art 23" checkbox |
Note : If the VAT number and EORI number are not related to each other, AIQ = 0, then NL Customer will not provide information about the status of the Article 23 License.
If this happens and it is certain that the VAT number hold an art.23 licence, the Has Art 23 option in general tab may be activated. But the importer should be informed that their registration details
with NL customs is incomplete.
Export
On the tab export the details for import customs actions are registered.
Exporter
This field is populated with the partner that serves as the exporter for this partner when used as shipper in the shipment, If the partner itself is the exporter then this field may remain empty.
Acts as Exporter
Indication that this partner may be used as Exporter in the AGS import declaration.
Representation Status
Use the drop down option to select:
Type | Dutch | English |
|---|---|---|
1 | Aangever | Declarant |
2 | Directe Vertegenwoording | Direct Representation |
3 | Indirecte Vertegenwoording | Indirect Representation |
Note: Type 1 should only be used if the customs agent and exporter are the actual exporters of the goods.
Freight forwarders/customs brokers are normally not the actual Exporters of the goods. The exception being
re-exportation from Bonded warehouses.
Valid From - To
The period for which the agent may legally represent the partner.
Transit
In the transit tab the applicable details for the partner when used as Shipper or Consignee in a AGS declaration.
Transit Customs Office
The partner's local customs transit office.
Authorized - NCTS - TIR
The check boxes indicate if the partner is authorized for NCTS (New Computerized Transit System) and/or TIR (Transports Internationaux Routiers)
Holder ID TIR
IF the partner is authorized for TIR, the TIR id can be stored in this field.
Authorized Consignee
An authorized consignee may receive goods that are placed under customs transit procedures directly into into his premises. This avoids the need to present the goods and their customs declaration at the customs office at the destination.
Authorized consignee's may only be enabled if the local branch is also a Netherlands Customs Declarant.
Request update
Check via an NCTS message the locations for which the partner holds a "authorized consignee" permission.
Last Check
The date the previous check of authorized consignee status was made.
Address
The address of the authorized consignee linked to the EORI number used in the request. \
Authorized
Details of the authorization.
Authorized locations
The locations where the authorized consignee may receive goods placed under customs transit procedures.