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Introduction

The NL NCTS Application can be found as a child in the NL CUSTOMS menu option. In the NL NCTS application the options for NCTS Arrival, clearing a received NCTS declaration under the TG license and NCTS Departure are integrated into one single function .

Description

Homeview

In the Home view of the NL NCTS the consist of following details

Application Actions

New

Under the action new a choice can be made between creating a new Departure NCTS declaration or a new Arrival NCTS declaration, where it should be noted that a NCTS arrival message on a previously in the system created NCTS Departure message, should not be done as a new option but on the original procedure.

Open

With the option new, the selected declaration can be open, the system will then open the last version of the procedure.

Refresh

Refresh will update the home-view with the latest status, in principle not required since scope home-view are being refreshed automatically.

Delete

Through the delete option it is possible to remove procedures (NCTS Arrival only) from the application. Deletion is only possible for those procedures, which have not yet been send or only a error message has
been received.

Manually Void

With the manually void option, selected declaration can be voided (declared invalid by the user), this option can be used to close,incorrect. not accepted, departure declarations. 

Export to CSV

Using the option "export to csv" will create/open excel with an report showing the details of the NCTS declarations available in the current selection.
The export will contain the following columns

Column

Shipment Number

Local Reference Number

Movement Reference Number

Issue/Arrival Date

Shipper Code

Shipper Name

Consignee Code

Consignee Name

Reference

Number of Items

Total Pieces

Total Gross Weight

Customs Value

Reference Amount

Goods Location

Departure Customs Office

Destination Customs Office

Master Document Number

House Document Number

Status

Departure Templates

Under this option template(s) for NCTS declaration departure(s) can be created and maintained.

Departure Templates

Under this option template(s) for NCTS declaration arrival can be created and maintained.

Filter- and searchfunction(s)

The NCTS home-view offers several methods of filtering on NCTS declarations

Date Range

The date range allows the selection of NCTS declarations on basis of the create date.

Type

Through the filter option Type the declaration can be filtered on the type:

  • NCTS Arrival
  • NCTS Departure

Status

It is also possible to filter the declarations on basis of the status of the declaration.

The following statusses are available

Status

Description

Message

Departure / Arrival Process

Arrival Advice Created

NCTS Arrival created / not send

-

Arrival

Arrival Advise Send

NCTS Arrival send

IE007

Arrival

Arriival Advise Rejected

NCTS Arrival Rejected

IE008

Arrival

Arrival Advise Issues

NCTS Arrival started by the Consignee

IE006

Departure

Cancellation Requested

NCTS Departure Cancellation Requested

IE014

Departure

Declaration Canceled

NCTS Departure Procedure has been canceled

IE009

Departure

Cancellation Denied

NCTS Departure Cancellation has been denied

IE009

Departure

Declaration Rejected

NCTS Departure Rejected

IE016

Departure

Declaration Send

NCTS Departure Send

IE015

Departure

Declaration Submitted

NCTS Departure Accepted by customs.
Normal procedure (no TG) with out a customs Sub Place

IE928

Departure

Declaration Created

NCTS Departure Created / not send

-

Departure

Expired Documents

This selection will filter all NCTS depature documents 
with MRN which are not yet finalized and the expiry date on the declaration is earlier then today

-

Departure

Goods released

NCTS Arrival process has been closed

IE025

Arrival

Guarantee Invalid

NCTS departure fails the Guarentee validation at Customs

IE055

Departure

Information on Non-Arrived Movement

NCTS departure answer on a Request for information on a Non-Arrived Movement has been send

IE141

Departure

Information on Non-Arrived Movemen Rejected

NCTS departure answer on a Request for information on a Non-Arrived Movement has been rejected

IE141

Departure

Request for information on a Non-Arrived Movement

The Arrival Process on a NCTS departure has not yet stared, whilst departure document has expired

IE140

Departure

MRN Allocated

NCTS Departure is accepted and has been assigned a MRN number

IE028

Departure

Manual Write off

NCTS Departure has been manually set to the status Write Off

-

Departure

Manual Voided

NCTS procedure has been manually voided

-

Departure/Arrival

Not released for transport

NCTS Departure has been halted by customs and not allowed to departure

IE051

Departure

Release Request Rejected

NCTS Depature release request has been rejected by customs

IE062

Departure

Release For Transit

NCTS Departure is released for transit

IE029

Departure

Request for Release

NCTS Departure request customs for a release

IE054

Departure

Selected for Control

NCTS Departure Customs wants to physically inspect the shipment

IE060

Departure

Syntax Error

Technical Error found in message

IE917

Departure/Arrival

Unloading Permission

NCTS Arrival permission to start unloading

IE043

Arrival

Unloading Remarks Created

NCTS Arrival Unloading remarks created

-

Arrival

Unloading Remarks Rejected

NCTS Arrival Unloading remarks contained functional errors

IE058

Arrival

Unloading Remarks Send

NCTS Arrival Unloading remarks send

IE044

Arrival

Write-off Movement

NCTS Departure cleared

IE045

Departure

Details of Selected Declaration

In the lower half of the screen, the details of a selected NCTS declartion are being displayed and consist of the following items 

Field / Link

Description

Local Ref. Number

The unique local reference number assigned to the declaration by Scope

Issue Date

Date the declaration was created / accepted

Status

The last status of the declaration

Auth. Number

 

SAD

Hard copy print of the NCTS declaration, Also to be used in the emergency Procedure.
When double clicking on the document , Scope will ask if the SAD to be printed in Final state. 
If chosen for Final state (to be used when Customs have announced an emergency procedure)
the SAD document will be stamped and assigned with a document number. This will be then the final state 
of a declaration. 

Transit Accompanying document

Print of the NCTS - accompanying document

Message box

in the message box the flow of message are displayed in a chronological order. 
When double clicking on a outgoing message will open the corresponding entry, if an double click is done on a 
incoming message the corresponding (if applicable) print will be outputted to the PDF reader.

New Declaration

The "new declaration" option will be enabled for those declarations on which a error message has been received and will open 
the procedure screen in enabled state, in order to correct and resend the declaration.

New Arrival

on a NCTS declaration in a goods release state (IE029) the option "new arrival" is enable on the position where normally 
the option "New declaration" is found. The new arrival option must be used to create a Arrival Notification (IE007) for NCTS 
departure procedures created in the system. For these declaration a new "Arrival" declaration is not possible.

Manual Write-off

The option manual write-off allows , authorized users, to set the state of a declaration to finished, with-out actual message from customs,
this option is used to allow correct status of declarations after disruption of communications with Customs.

Cancellation request

A NCTS declaration for which only a MRN allocated (IE028) has been received a cancellation message (IE009) can be send to void the 
declaration.

Information on Non-arrived movement

NCTS declarations for which Customs did not receive an IE007 within the timed period , a Request for non-arrived movement will be send 
and this option is then used to send a reply to customs

ECSRTM Export Notification

With the ECSRTM message a Notice will be send to PortInfoLink to pre-advise the terminal of delivery of an export shipment with the corresponding 
customs documentation.

ECSRTM Export Cancellation

Through this option a previously pre-advised delivery message can be cancelled.

Verify MRN-EU

This link will open a browser link to the EU website allowing the verification of status of a MRN as known in the EU NCTS Database. 
Verification of MRN numbers is only possible for declarations which are covering a border crossing transport.
http://ec.europa.eu/taxation_customs/dds2/tra/transit_home.jsp?Lang=en

Show Documents

Under the option show document, the box with message will be changed into an overview of all documents generated on the declaration.

Show Message

Under the option show messages, the box with documents will be changed into an overview of all messages, in chronological order, on a declaration.

FAQ

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