Introduction
In the US Customs sub-menu, the Import Security Filing (ISF) menu option opens a overview of all ISF entries in an application called US ISF and this is used to create, edit and monitor importer security filings which are required for all ocean import shipments arriving at US ports.
Description
Program Actions
New
The New action will allow the creation of a new US ISF entry.
There are 4 possible ISF entry types:
- New ISF-10 - These are full ISF entires
- New ISF-5 - These are ISF entries for FROB (Foreign on Board), I.E. and T&E. These entries require only 5 data elements.
- New ISF-10 (Late) - These are ISF-10 entries submitted after the required deadline.
- New ISF-5 (Late) - These are ISF-5 entries submitted after the required deadline.
Select Template
On selecting any of the New functions, the Select Template pop-up shown below will appear.
Template
If a template is to be used to create the ISF, then select the desired template using the the drop-down menu to show as list of available templates.
No Template
When the ISF is to be created from scratch, choose the No Template option.
Select Template
When a template is highlighted from the drop-down list, click Select Template to launch the ISF editor. This ISF entry will use the template to prefill the required data.
The ISF editor will open for entry of the ISF details.
Edit
Select Edit from the menu bar to make changes to the ISF entry highlighted in the overview. Only edit ISF entries that have not been sent or have been rejected by US Customs.
Copy
Copy the ISF entry highlighted in the overview and use it as the basis for a new ISF entry.
Delete
Delete the ISF entry highlighted in the overview. Only ISF entries that have not been sent to CBP can be deleted and this option will not be available for ISF entries with other status'. To cancel an ISF entry that has been accepted by US Customs, use the Cancel option in the status window at the bottom of the ISF overview.
ISF-10 Templates
This will list all templates for ISF-10 shipments and these ISF-10 templates can be managed here with the menu options:
- New - make a new ISF-10 template
- Edit - Edit the highlighted ISF-10 template
- Delete - Delete the highlighted ISF-10 template
- Refresh - Refresh the list of ISF-10 templates
- Close - Close the view of ISF-10 templates and return to the overview of ISF entries.
ISF-5 Templates
This will list all templates for ISF-5 shipments and these ISF-5 templates can be managed here with the menu options:
- New - make a new ISF-5 template
- Edit - Edit the highlighted ISF-5 template
- Delete - Delete the highlighted ISF-5 template
- Refresh - Refresh the list of ISF-5 templates
- Close - Close the view of ISF-5 templates and return to the overview of ISF entries.
Report
Use the Report option to generate a spreadsheet of the entries listed in the overview.
Refresh
The refresh option will update the overview with the latest ISF entries available.
Filter and Search Functions
Date Range
An ISF entry creation date range may be entered in order to restrict the listed ISF entries to a defined period.
Status
By default ISF entries of all status' will be listed. This is a drop down menu that will allow the user to filter the results according to the status of the ISF entry. The types of status' available from the drop-down menu are:
Satus | Meaning |
|---|---|
Accepted | Entry successfully reported US Customs without any warnings. The ISF entry will have an ISF transaction number. |
Accepted with warnings | The entry has been accepted but with warnings. An error code may be shown indicating the information that must be updated in a timely manner. |
Accepted; No Bill | Entries that have been accepted but have not been matched to a Bill of Lading. |
Cancellation Denied | The entry has been accepted and an attempt to cancel it has been denied. |
Cancellation Request | The entry has been accepted and a request ahs been made to cancel it. |
Cancelled | Entries that have been successfully cancelled with CBP |
External declaration | Shipments that either have additional statements in lieu of AES entries or where some other agency had made the AES entry. |
FR Accepted | An Entry with a flexible range of data (FR) has been accepted. The entry should be updated to a complete transaction (CT) as soon as better information is available. |
| FT Accepted | An Entry with a flexible timing (FT) has been accepted. The entry should be updated to a complete transaction (CT) as soon as better information is available. |
| FX Accepted | An Entry with a flexible timing (FT) and flexible data (FR) has been accepted. The entry should be updated to a complete transaction (CT) as soon as better information is available. |
| Not Sent | The ISF entry has not been transmitted to CBP |
Rejected | The ISF entry has been rejected by CBP and therefore is not on file with them. |
| Replace Rejected | The user has tried to replace an accpeted ISF entry and this has been rejected by CBP |
Sent | Transmitted to CBP but still awaiting a response from them |
| Update Sent | A change has been made to an accepted ISF entry and is awaiting a CBP response |
All Branches
By default only the ISF entries created in the current branch will be listed. Check the All Branches box to show all entries made by all branches.
General Search
The Type to search field can be used to find an ISF entry or to filter the ISF entries shown in the overview. Most of the information used when creating an ISF entry can be used as a search term. For example the carrier code or name can be entered to restrict the list of ISF entries to only those shipped on the defined carrier.
Entry Overview
The application by default presents the most recent entries and displays a summary of their contents in each of the columns described below. The Search function can be used to filter the entries displayed and the columns can be clicked to change the sort order of the displayed results.
Reference
The system generated reference number for the entry. There is no access to this reference number.
B/L Number
The house or ocean bill of lading number on the ISF entry.
Shipment
The shipment number of the linked Scope Ocean Export or Import shipment.
Type
The type of ISF entry. These can be:
- ISF-10
- Late ISF 10
- ISF 5
- Late ISF 5
AMS
The AMS bill of lading number
User
The name of the user who created the ISF entry.
Last Activity
The last time any update was made to the ISF entry.
Status
The status of the ISF entry.
ISF entry detail information
As each ISF entry in the list is highlighted, additional information about the entry will be shown in the lower section of the screen.
BL Number
The BL of the ISF entry
Last Activity
The last time any update was made to the ISF entry.
CBP Reference
The CBP assigned unique ISF id issued for accepted ISF entries.
Transmission Log
As ISF entries are created, transmitted, updated, converted or cancelled, a log of these activities is shown on the bottom right of the screen. This screen is important since it will display CBP responses, including dates and times of the responses.
Update Declaration
If the ISF entry has been accepted by CBP then the Update Declaration action will be available
Open
The entry log shows a summary of of the transmissions to and from CBP. The Open function can be used to obtain complete details of each transmission.
CBP Responses
When a Response is highlighted in the transmission log and the Open function is selected, the full response including any warnings, errors or information will be displayed in a pop-up window.
Convert
USe the Convert option to convert an ISF-10 into and ISF-5, or to convert and ISF-5 to and ISF-10.
Cancel
If the status of an entry is Accepted the Cancel action may be used to send a notice of cancellation to CBP.