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Introduction

The AWB editor allows all actions necessary to edit, customize and print house shipments. The editor offers great flexibility; much of the shipment data can be defaulted from the main shipment entry and master data, however these can be over-ridden without changing the data entered in the main shipment entry. The editor allows complete visualization of the HAWB on screen before it is actually printed.

Description

General

Shipper / Consignee

Shipper and Consignee for shipment. These may be found with the field search or can be entered directly. Predefined text blocks may also be inserted.

Issuing Agent

Here the address of the issuing agent (own address) is used. If required, the field can be also adjusted manually or predefined text blocks can be inserted.

Agent Account

This field is used for master, Back2Back and direct shipments for the Cass-Acount number of the agent. For a house bill of lading it has no function.

Notify

Notify from shipment editor (if available). The notify address can be replaced by using the search field function or entered manually. In addition, it is also possible, in this address field, to insert predefined text modules.

Accounting Info

This field is for any accounting information which is to print on the AWB in the accounting information box. If a notify has been entered, it will be inserted here by default. Iit is also possible to insert in the area othere addresses and predefined text blocks.

Incoterms

The incoterms are taken from the shipment editor, but can be replaced as needed by an entry from the drop down menu.

Currency / Transport / Custom / Insurance

Insert the airway bill currency (by default, local currency) and any transport, customs or insurance costs that should print on the airway bill.

Departure / Destination

This information will default from the shipment editor (departure / destination), but can be changed manually as needed. The field is also a search field that can find any IATA location code by entering the airport name or even the country code. This will produce a drop-down list of possibilities.

Routing to / Flight / Carrier

The flight data (routing, flight numbers and carriers) is taken from the shipment editor. If these have not been assigned they will appear blank but can be completed manually. The Routing to and By Carrier fields are also search fields for easy location of IATA location codes and carrier, respectively.

Handling Info

Handling information can be entered if required and will print in the appropriate box on the airwaybill. In addition, it is also possible to insert predefined text blocks .

SCI (Special Customs Information)

Select the custom status (if any) from the drop down menu.

Security Status (without field description)

In addition to the SCI field, the security status of the shipment is displayed for user information. The value of this field can not be changed.

synchronize AWB with shipment

If new data has been entered into the shipment editor, this can be pulled into the AWB editor with this action-link.

Any data in the AWB editor that is overwritten during synchronization with the shipment editor will be lost.

Special Handling

This action link opens the Special Handling Editor. The information inserted will be used by the handling functions of e-freight. This is a method for creating a paperless airwaybill. This is not supported by all carriers in addition to this extra data, additional technical implementation is required. For more information, please contact your RSI customer support.

Not specified

Will not create a paperless AWB.

With accompanying Paper Documents

Additional paper documents such as certificates will accompany the shipment. A paperless AWB is created and sent with the EAP code.

Without accompanying Paper Documents

There are no accompanying paper documents. A paperless AWB is created and transmitted with code EAW in the FHL message.

Special Handling Codes

Extra handling codes can be recorded. A list of available codes is provided. The corresponding codes can be found using the search field.

OK

Saves the data and closes the editor.

Cancel

Closes the editor without further action.

Tariffing

Shown freight as agreed

By checking this box, the amount of freight charges are not printed on the air waybill and are replaced with the statement AS AGREED.

Freight charges overview

In this table the calculated and collected tariff lines for the current program are shown. If part of the shipment is dangerous goods (DGR), these will appear as a separate tariff line. The following columns are displayed:

Pieces

Number of packages. This is automatically taken from the shipment editor.

Gross weight

The gross weight of the shipment. This is also imported from the shipment editor.

kg/lb

Indicates whether the weight is in kg or lbs. Kilograms are shown as K, and Lbs. as L.

Advice/ Class

The Class of tariff rate applied. The available rate classes are:

rate type

rate class

Simple Rate

M, N, O, Q

Euro Charge Rate

B, K

Specific Commodity Rate

C

Percent Rate

R, S

CINO

CINO number (Commodity Item Number). This is only displayed if a corresponding tariff has been determined. The Commodity Item Number must be applied in the appropriate tariff master data.

Chargeable weight

The chargeable weight which has been calculated using the gross weight and volume.

Rate

The airfreight rate as per tariff master data, or manual input.

Total

Total airfreight amount calculated from chargeable weight, weight and airfreight rate.

Goods

This information is defaulted from the field description in the shipment editor, but can be (if necessary) amended as described below.

New

This button creates a new freight cost line. First the type of rates must be selected from a pop-up window and then the freight cost line editor opens.

Pieces

Number of packages.

Gross weight

Gross weight of packages.

Chargeable Weight

chargeable weight of packages.

Rate class

The appropriate selection dropdown list, the desired rate class will be selected.

Rate

Here the required airfreight rate can be entered.

Total

The total freight amount, calculated from chargeable weight and airfreight rate are displayed.

Goods

Description (contents of the packages).

Pieces / Dimensions

With new, a new line with the number and dimensions of packages can be entered. With Edit the highlighted row in the table is opened for editing. Alternatively, it can also be opened with a double click on the appropriate line. Delete removes a selected line.

  • The data in the freight-line editor will automatically be updated with the new data entered.
  • The entered number of packages and their dimensions are NOT included in the shipment editor.

Edit

Opens the tariff entry highlighted in the freight cost overview highlighted with the freight costs-line editor. Alternatively, double clicking on the appropriate line will also open it.

  • The number of packages and their sizes are defaulted from the shipment editor. These data, as described above, regardless of the data shipment editor can be modified, supplemented or deleted.

Delete

Deletes a marked line in the freight cost overview.

Update freight tariffs

With this action, the freight costs will be updated using the master tariff data. At the same time, any changes to the values of the number of packages and weights in the shipment editor are also updated in the AWB editor.

Shows Tariffs

This action link will display all tariffs that have been stored in the master data and which meet the criteria of the shipment. This information will appear in a separate pop-up window.

Chargeable Weight

The chargeable weight will be displayed from the tariff lines.

Context

Shows the tariff context (type of tariff) to. Only selling tariffs are shown for house shipments.

From / To / Customer / Carrier

This information will display depending on how a tariff has been created in the master data. Departure, destination, departure country, destination country, customer, carriers may all appear if they are part of a rate the matches the current shipment.

Rate / Amount

Shows the relevant tariff stored in the airfreight rates and the calculated amount based on the chargeable weight.

CINO

Shows the corresponding tariff where a CINO-number (Commodity Item Number) is used, if available.

Valid up to

Validity date of the displayed tariff.

Score

Each tariff is weighted by matching the elements of the tariff with the shipment data in order to calculate a point score. The more points a tariff has, the more closely it fits to the current shipment. For example a general tariff of departure to destination will score lower than a tariff that is specific to the shipper where the departure and destination also match those of the shipment.

OK

Uses the highlighted tariff in the overview as the tariff for the line item in the tariff editor.

Cancel

Closes the tariff overview without further action.

More information on tariffing is available in the section Automatic tariffing.

AWB additional text......

This action creates a separate pop-up window which shows the central part of the air waybill. This can be entered as free text which is then printed in the corresponding area of the air waybill. In addition there is the possibility to insert predefined text blocks. By default, the dimensions and the volume of tariff lines from the editor are inserted.

Insert Customs References

This action link will automatically insert any existing customs references at the position of the cursor.

Insert Dimensions and Volume

Adds any existing dimensions and volume at the position of the cursor.

Insert References

Opens the selection of references screen from which the desired references can be chosen and inserted at the position of the cursor.

OK

Stores the data and closes the editor.

Cancel

Closes the editor without further action.

Other Charges

All associated costs such as collection, handling, surcharges, etc. are present in the ancillary charges table. The charge types are based on the master data ( activity types , master data rates ) ) combined with the shipment data ( Incoterms , chargeable weight ). Totals are therefore automatically determined and proposed for settlement.

Charge

The charge for which the amounts are calculated.

Amount

the amount of the charges. These are entered manually, or are automatically calculated from the master data

PP/CC

Depending on the incoterms selected in the general tab of the shipment this field indicates if the charge is prepaid or collect. The payment terms can be as per the following table:

Code

Designation

Explanation

PP

Prepaid

Costs are paid by the sender

CC

Collect

Costs are paid by the recipient

Due

Indicates to whom the costs should be paid:

Designation

Explanation

Agent

The agent or carrier who issues the Air Waybill (PP) and who is defined as the receiving agent (import agent) or carrier (CC).

Carrier

The carrier or airline who transported the shipment

New

The button opens the New Other Charge editor which allows new charges to be inserted.

Charge Type

New charges can be found using the search function.

Amount, Exchange Rate

If a valid tariff has been found for the charge code, the total amount of the charge will automatically be calculated and inserted. Use the dropdown menu or the F5 function key if the tariff needs to be recalculated. The amount can also be manually entered or changed. The currency of the charge will default to the local currency but it may also be entered or changed. In the adjacent field the exchange rate for the charge will appear. If the local currency is used the rate will be 1.0000, if a foreign currency used the rate will appear automatically or can be entered or changed.

Amount in AWB Currency

If the charge has been enter in a foreign currency, this field will show the amount converted to the local currency.

Prepaid/Collect

Indicates whether the charge is prepaid or collect. The default value will be based on the inco terms (see the general tab) but this default can be changed.

Due

Defines if the charge is due Agent or due Carrier. The default value for charges can be stored in the air cargo master data

Text on AWB

This will be the code used on the AWB to describe the charge type. By default the first 2 digits of the IATA code are used.

OK

Stores the data and closes the editor.

Cancel

Closes the editor without further action.

Edit

Open the other charge editor to edit the highlighted charge.

Delete

Removes the highlighted ancillary charge.

Update other charges

This action link will recalculate all ancillary charges according to current tariffs.

Distribution of costs

the charges are summed into 4 separate totals; total prepaid due agent, total collect due agent, total prepaid due carrier and total collect due carrier. How the costs will be presented on the AWB can be controlled using the drop down menus which will present the option shown below:

Code

Explanation

P

Costs will be printed on the AWB

X

Costs will NOT be printed on the AWB

T

The costs will be shown only as a total on the AWB

AWB Printout

This tab provides a visual representation of the printed AWB.

Sync paper AWB

This box is checked by default and causes the AWB to be shown as per all the data entered in the general and tariff tabs. When check the representation of the AWB cannot be edited. If the box is unchecked, then the AWB may be freely edited and the text blocks can be accessed and inserted into the AWB.

If the box is checked again after editing the AWB, all changes will be lost because the document will once again be regenerated according to the data stored in the general and tariff tabs.

Print

Prints the AWB exactly as it appears in the representation to the predefined printer. The document will also appear as a text document and a pdf document in the documents tab of the shipment. The pdf version may then be sent attached to an email.

Generate PDF

Only a pdf version of the document is created which also appears in the documents tab of the shipment.

Print and send FWB

Prints the AWB as described above and sends a copy to TRAXON Global Cargo Communications System in the form of an FWB.

Send FWB

Sends the shipment electronically in the form of an FWB to TRAXON Global Cargo Communications System. There is no print of the document.

OK

Stores the data and closes the editor.

Cancel

Closes the editor without further action.