Introduction
the General tab is where the main data entry for the master shipment takes place. This includes AWB numbers, sender, recipient, number of pieces, volume and weight.
Description
Save
Selecting the save option from the title bar will save data that has been entered. Saving is only possible if all mandatory fields have been completed. If a mandatory field has not been completed there will be a validation error. This is indicated by the presence of the validation error symbol with an accompanying message describing the validation error.
The print option on the menu bar will present a list of various documents for the shipment that may be printed. These are:
- File Covers
- Pre-advise
- Cargo Manifest
- Customs Manifest
- MRN Manifest
- Master Labels
- Combi Labels (labels with data from the master and house shipments)
Finish
Opens a dialogue in a popup window to finish the shipment.
Close
Closes the shipment. If the data has not been saved a query box appears to confirm if the shipment should really be closed since any new data will be lost.
Title Bar
The following information about the shipment appears as the title bar above the shipment details:
- Shipment type
For a master shipment this will indicate Master. - Shipment number
This is assigned upon the consolidation of the first house shipment to the master shipment. Prior to consolidation the master shipment can be found and recognized by means of the AWB number. - Service date
The service date for the shipment is created as follows:
If available the ETD (estimated delivery date) of the shipment
-else
The date the AWB was was printed, if available.
-else
The date the shipment was first saved.
Clicking on this date will update it to the current date as long as no outgoing invoice or credit note has been created for the shipment. After updating the service date a dialogue window may pop-up which allows the shipment number to also be changed. This may be necessary where the shipment number also stores the service date. - Master-Waybill Number
The Master-AWB Number for the shipment. - Airport of Departure - Destination Airport
Departure und Destination of the shipment. - USI-Number
A unique shipment identifier for the shipment created automatically when the shipment is first saved. Status
This shows the status of the shipment. This action link can be clicked to change the status. The following statuses are possible:Status
Description
open
additionalhouse shipments may be consolidated on this master shipment
Locally open
Only house shipment created in the local branch may be added to this consolidation.
Closed
House shipments may not be added to this consolidation.
These restrictions only apply from the perspective of house shipments. From the perspective of the master shipment, further house shipments may be added.
Issuing Agent
The Agent who issues the bill of lading. By default the local office is used. Using the field search function an alternative Agent may be found and selected for the shipment.
AWB-Number
Fundamentals of the AWB-Number
Airlines use IATA compliant tracking numbers (AWB) numbers. These consist of 11 numbers. The first three numbers are referred to as a prefix, and also indicate the airline. The remaining 8 numbers are the actual bill number where the last number is a check digit which is calculated from the previous figures. The AWB number is usually represented as follows: aaa-nnnnnnnp (a prefix = / n = number / check digit p =) Example: 020-12345675
AWB These numbers must be allocated by the respective airline. There are three ways to enter this one AWB number.
1. Manual Input
- A single MAWB number assigned by the carrier may be manually input. (This should only be required for airlines that are rarely used.)
Enter the AWB number in the manner of a normal text box. The number will be automtically be checked to ensure it is valid (correct check digit). The number can be entered with or without a hyphen after the prefix of AWB. For valid AWB numbers the hyphen will automatically be added if not already present and the prefix will be used to determine the airline used in the "Carrier" field.
2. Automatic NAWB number from the pool
- MAWB numbers can be pulled automatically if they have been stored in a pool of AWB numbers that have been assigned to the airline. (Usually batches of 100 or more AWB numbers are assigned to a carrier).
To pull from the pool, instead of inserting the whole MAWB number, only the prefix is entered and then exit the field. The result is the system will pull the next available AWB number from the pool of the relevant airline. The two-letter airline code may also be used, example: 020 or LH.
3. Net Rate Info
- Using the context menu or pressing F2 here will launch the net rate info as a pop-up window. If a valid net-rate exists and is selected, the next air waybill number for the airline associated with the net-rate will automatically be called.
AWB-number pools must be maintained in the master carrier data
- If an AWB number has been drawn from the pool or entered manually, this number is "reserved" for a period of 30 minutes. During this time, this number may be used in any other program while the shipment remains unsaved. As soon as the shipment is saved, the number is permanently marked as "used" and cannot be used in any other shipment.
- If a MAWB number is removed from the field, or replaced by another MAWB number, the original number is automatically released and returned to the pool of MAWB numbers (restock). The number can then be reused in another shipment.
Departure
Airport of departure of the shipment. The IATA-Code and the full name of the airport are displayed. Either of these can be entered to launch an automatic [ full text search|Full Text Search - Field Types - User Interface - General#feldsuche] that will display all matching airports.
Destination
Airport of destination of the shipment. The IATA-Code and the full name of the airport are displayed. Either of these can be entered to launch an automatic full text search that will display all matching airports.
Flights
Enter the flight data for the shipment. Use the drop-down menu or press F3 to access the flight data editor. This allows detailed flight and routing data to be entered.
ETD
Estimated time of departure
Incoterms
The delivery terms for the shipment
Import agent
The station that will receive the cargo at the arrival airport. The field search function can be used to locate an alternative agent.
The Import agent available at the destination will vary according to the following:
- If no destination has been entered, then all agentsare offered for selection
- If a destination is entered and the master data for that destination has only one agent assigned to it, then that agent will be used as the import agent for the shipment.
- If a destination has more than one agent assigned by the master data then the field will be blank but it is only possible to select one of the assigned agents.
- If a destination is assigned where no agent has been assigned in the master data, then it is not possible to select an agent until an agent is assigned in the master data
Notify
The party to be Notified when the shipment arrives. Typically, consignment is addressed to the recipient but actually delivered to the Notify.
If a notify has not been entered, the action link Edit will be displayed. Once a Notify is recorded it will display the first line of notify address. Clicking on this action link will open the Notify editor.
Notify Editor
Notify
The notify address can be located by using the search field. The context menu of the Partner field provides options for new partner addresses to be created or existing partners may be edited.
In the master data of the (partner ), if the partner has the role Forwarding Customerapplied, this role allows a permanent Notify address for the partner to be saved. This will be used automatically when this partners is used in any shipment where this partner is the recipient (consignee).
Print Notify as Consignee on AWB
Enabling this option in the Notify pop-up will cause the notify address to be printed in the consignee box of the air waybill and the recipient (consignee) address will print in the accounting information box of the air waybill. If the option is disabled, the receiver is print as normal in the consignee box and the Notify address is printed in the accounting information box.
Number
Total number of packages on the shipment. This total is calculated from total packages on each house shipment. As further house shipments are consolidated on the master, this total number of packages will increase. This field cannot be edited.
Gross weight
Total gross weight of the packages on the shipment. This total is calculated from total gross weight of the packages on each house shipment. As further house shipments are consolidated on the master, this total gross weight will increase. This field cannot be edited.
Chargeable Weight
Total chargeable weight of the packages on the shipment. This total is calculated from total chargeable weightof the packages on each house shipment. As further house shipments are consolidated on the master, this total chargeable weight will increase. This field can be edited if necessary.
Nature of Goods
The description of the goods on the consolidation. This will default to the description Consolidated Cargo as per attached manifest. This description can be changed if necessary.
Security status
The security status of the consignment (of a shipment) according to Regulation (EC) No 300/2008. The field cannot be edited.
Reason for granting the security status
Reason for granting the security status is determined in accordance with Regulation (EC) No 300/2008. The field cannot be edited.
- The security status and reason for issue is determined by the statuses of the house shipments that are consolidated on the master. The house with the lowest security status or reason for issue is used as the security status of the entire consol.
- If an insecure house shipment is detected when opening the Master AWB editor, then an appropriate warning is provided to avoid incurring unnecessary costs.
Further information about security is available in the role descriptions RegB UAN and secure shipper.
Deadline
The last permissible date and time for delivery of the consignment to the gateway. If the consol flight schedule has been used, then this date is taken from the flight plan.
LAT (latest acceptance time)
The last permissible date for delivery of the shipment to the airline terminal. If the consol flight schedule has been used, then this date is taken from the flight plan.
Remarks
This is a free text field used for internal information about the shipment and is not printed on documents. If the consol flight schedule has been used, then the remarks from the corresponding flight plan are inserted.
House Shipments
All of the currently consolidated house shipments will appear in this summary table together with their destination, shipment number, HAWB number, number of packages, gross weight, volume and import agent. Any house shipment summary line can be double-clicked to open the house in the corresponding House shipment application.
Deconsolidate House
This action link will deconsolidate the house shipment currently highlighted in the summary table of house shipments.
Update House Shipments
This action link will automatically recalculate all the data from the assembled house shipment. Normally this is done automatically, but occasionally it may be necessary to update the data with this manual option.
Master AWB
Opens the IATA AWBMaster AWB - General - Master Shipment - Airfreight Export editor in order to add and edit data on the airway bill and to print the airway bill.
Multiple Customs Declarations
This action link allows creation of multiple customs declarations.
More information on customs applications is available in the chapter on Customs.