Introduction
The General tab of the AOG shipment editor is where information such as the sender, recipient, number of packages and the weight of the shipment can be stored and edited. Pickup and delivery orders and CMR consignment notes (non-USA) can be created. AOG shipments can also be created as air shipments and this is detailed in the chapter on AOG air Shipments .
Description
Save
The save function will store the new Road AOG details. The function is only available if all the Validation symbols have been cleared indicating all mandatory fields have been completed. When incomplete the relevant error messages will indicate which fields need completion.
The print option presents a list of documents that may be printed:
- File Covers
- Preadvice
- Release Note (or Shipment Certificate)
- Export Certificate
- Master Labels (waybill labels)
Master-Labels are mainly used in AOG air shipments. Further information is available in AOG Air shipments
Close
Closes the current shipment. If new details have not been saved, a dialogue box appears to confirm exit without saving.
Title Bar
The following information and actions appear in the title bar for a shipment. Blue text indicates that the text has an action link and offers further activities.
- Type of shipment
Type of shipment. For a road shipment this is AOG ROAD - Shipment number
Assigned by the system after the shipment has been saved for the first time. - Service date
The date the shipment was first saved. - Departure airport - Destination airport
Departure and destination of the shipment. - USI number
Unique shipment identification number (Unique Shipment Identifier). When the shipment is first saved this identifier is automatically generated by the system and is used for internal purposes. - Jobcosting Status
An indication if income and costs on the shipment have been finalized. - Change Mode of Transport
This action link will convert the shipment to an AOG Air shipment.
Customer
Generally the customer is the business partner who is responsible for generating the shipment and for the transportation costs. The desired partner may be found with the search field. The drop down menu will open the business partner context menu where amongst other things, a new partner may be created or an existing partner may be edited.
Incoterms
The delivery terms for the shipment
Departure
Airport of departure of the shipment. The IATA-Code and the full name of the airport are displayed. Either of these can be entered to launch an automatic [ full text search|Full Text Search - Field Types - User Interface - General#feldsuche] that will display all matching airports.
Destination
Airport of destination of the shipment. The IATA-Code and the full name of the airport are displayed. Either of these can be entered to launch an automatic full text search that will display all matching airports.
Shipper
Shipper of the shipment. The desired partner may be found with the search field. The drop down menu will open the business partner context menu where amongst other things, a new partner may be created or an existing partner may be edited.
Consignee
Consignee of the shipment. The desired partner may be found with the search field. The drop down menu will open the business partner context menu where amongst other things, a new partner may be created or an existing partner may be edited.
Notify
The party to be Notified when the shipment arrives. Typically, consignment is addressed to the recipient but actually delivered to the Notify.
If a notify has not been entered, the action link Edit will be displayed. Once a Notify is recorded it will display the first line of notify address. Clicking on this action link will open the Notify editor.
Notify Editor
Notify
The notify address can be located by using the search field. The context menu of the Partner field provides options for new partner addresses to be created or existing partners may be edited.
In the master data of the (partner / Role - Airfreight Export), if the partner has the role "Forwarding Customer" applied, this role allows a permanent Notify address for the partner to be saved. This will be used automatically when this partners is used in any shipment where this partner is the recipient (consignee).
Print Notify as Consignee on AWB
This function should only be used in AOG Air shipments where an air waybill is being printed.
Number
Total number of packages in the consignment
The total number of packages, packaging type, gross weight and volume can be entered at this stage in the appropriate fields starting with the total number of packages. Within the number field, press F3 or select the drop down menu for access to the package editor. The package editor allows much greater detail to be entered about individual packages.
If the package editor has been used to capture details about the packages, then the package fields are disabled and any additions or changes to packages must be made using the package editor. If required, all packages and their details can be removed from the package editor and this will release the package fields in the general shipment entry, allowing package totals to be entered instead of details.
Type (Packing type)
The type of packages used for the cargo. The available packing types are maintained in the master data packing types maintenance program . (If the package editor has been used to enter a variety of packing types, this field is blank.)
Gross weight, volume
Total gross weight and volume of the shipment
Nature of Goods
The description of the goods. It is possible to select from predefined text blocks. If the packages editor has been used to enter multiple descriptions of goods, then these product descriptions will appear in this field as comma separated values)
Chargeable Weight
Total chargeable weight of the shipment.
Import agent
The station that will receive the cargo at the point of arrival. The field search function can be used to locate an alternative agent.
The Import Agents available at the destination will vary according to the following:
- If no destination has been entered, then all agents are offered for selection
- If a destination is entered and the master data for that destination has only one agent assigned to it, then that agent will be used as the import agent for the shipment.
- If a destination has more than one agent assigned by the master data then the field will be blank but it is only possible to select one of the assigned agents.
- If a destination is assigned where no agent has been assigned in the master data , then it is not possible to select an agent until an agent is assigned in the master data
References
This section records various types of references and the references themselves. These can then be printed or transmitted electronically to other destinations. More information about the function of the references editor is available here.
New Pickup Order / New Delivery Order
These action links will open the transport order editor where pickup notes or delivery orders may be created.
Remove order
This option will delete any delivery or pickup note that has already been created. The document highlighted in the pane showing existing delivery/pickup notes will be deleted. It is only possible to delete a pickup note or transport order if it has not been printed and if there are no entries in the costs and revenue section of the shipment.
CMR
Opens the CMR editor where a new CMR road transport order can be created.
All transport orders that have been created will be visible in the transport orders window. These may be re-opened by double clicking them. They may then be re-edited and printed again if necessary.
New Customs order
Opens a Customs order editor to create a new customs order
Edit Customs order
Opens the customs order editor to edit an existing customs order highlighted in the pane showing customs orders.
Remove Customs order
Remove an existing customs order highlighted in the list of created customs orders.
Add Customs references
Opens the Add Customs references application. Up to 10 additional customs references may be added.
- More information on individual customs applications see the chapter on Customs.