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Introduction

In the General tab, the shipment data (tracking numbers, shipper, consignee, the security status, number of packages and weight, etc.) of the recorded shipment. In addition delivery orders can be created and customs details can be entered.

Description

Saving

The save option will ensure the entered data is stored. Saving is only possible if all required fields are filled and the corresponding validation icons are not present. If this is not the case then an error message will appear in the corresponding display.

Printing

By clicking on the appropriate item in the list under the Print command, the required documents are printed.
At present the following documents are available:

  • File Covers
  • Preadvice
  • Transit document
  • Export certificate
  • Cargo Manifest
  • Customs Manifest
  • House-Labels
  • Master-Labels
  • Combi-Labels (waybill label with datas of Master- and House shipment)

Finish

Opens the dialog to Complete the shipment in a popup window.

Close

Title bar

The following information and actions appear in the title bar for a shipment. Blue text indicates that the text has an action link and offers further activities.

  • Type of shipment
    Type of shipment. In a house shipment Back-to-Back
  • Shipment number
    Assigned by the system after the shipment has been saved for the first time.
  • Service date
    The service date of a shipment is set as follows:
    When present, ETD (Estimated Time of Departure / Expected Time of Departure)
    -otherwise
    If an air waybill has been printed, date of air waybill (AWB) printing.
    -otherwise
    The current date when the shipment is first saved.
    The date will not change unless it is clicked (popup-window) and will update/ revise the actual correct date. (This can be necessary if the shipment number contains the service/ settlement period)
  • House Air Waybill number
    HAWB number created by the system when the shipment is first saved.
  • Master shipment number
    Shipment number of master shipment where house shipments has been consolidated.
  • Departure airport - Destination airport
    Departure and destination of the shipment.
  • Security advice
    Security advice, e.g. CAO (Cargo Aircraft Only). This reference note will be displayed in special shipments, e.g. DGR (Dangerous Goods Regulation).
  • USI number
    Unique shipment identification number (Unique Shipment Identifier). When the shipment is first saved this identifier is automatically generated by the system and is used for internal purposes.
  • Quotation
    By clicking on this action link could open a quotation which is assigned to a shipment. If there is no quotation , the link will be deactivated.
  • Change type of shipment
    By clicking on this action link, the user will be able to change the type of shipment.

Customer

Generally the customer is the business partner who is responsible for generating the shipment and for the transportation costs. The desired partner may be found with the search field. The drop down menu will open the business partner context menu where amongst other things, a new partner may be created or an existing partner may be edited.

Incoterms

The delivery terms for the shipment

Movement Scope

Movement Scope of the shipment.

Departure

Airport of departure of the shipment. The IATA-Code and the full name of the airport are displayed. Either of these can be entered to launch an automatic [ full text search|Full Text Search - Field Types - User Interface - General#feldsuche] that will display all matching airports.

Destination

Airport of destination for the shipment. The IATA-Code and the full name of the airport are displayed. Either of these can be entered to launch an automatic [ full text search|Full Text Search - Field Types - User Interface - General#feldsuche] that will display all matching airports.

3. Shipper

Shipper of the shipment. The desired partner may be found with the search field. The drop down menu will open the business partner context menu where amongst other things, a new partner may be created or an existing partner may be edited.

Consignee

Consignee of the shipment. The desired partner may be found with the search field. The drop down menu will open the business partner context menu where amongst other things, a new partner may be created or an existing partner may be edited.

Issuing Agent

The agent who issued the bill of lading. By default, the own office is used. If required, another agent agent can be found and used with the search field .

Notify

The party to be Notified when the shipment arrives. Typically, consignment is addressed to the recipient but actually delivered to the Notify.

If a notify has not been entered, the action link Edit will be displayed. Once a Notify is recorded it will display the first line of notify address. Clicking on this action link will open the Notify editor.

Notify Editor

Notify

The notify address can be located by using the search field. The context menu of the Partner field provides options for new partner addresses to be created or existing partners may be edited.

In the master data of the partner, if the partner has the role Forwarding Customer applied, this role allows a permanent Notify Address for the partner to be saved. This will be used automatically when this partners is used in any shipment where this partner is the recipient (consignee).

Print Notify as Consignee on AWB

Enabling this option in the Notify pop-up will cause the notify address to be printed in the consignee box of the air waybill and the recipient (consignee) address will print in the accounting information box of the air waybill. If the option is disabled, the receiver is print as normal in the consignee box and the Notify address is printed in the accounting information box.

3. Number

Total number of packages in the consignment

The total number of packages, packaging type, gross weight and volume can be entered at this stage in the appropriate fields starting with the total number of packages. Within the number field, press F3 or select the drop down menu for access to the package editor. The package editor allows much greater detail to be entered about individual packages.

If the package editor has been used to capture details about the packages, then the package fields are disabled and any additions or changes to packages must be made using the package editor. If required, all packages and their details can be removed from the package editor and this will release the package fields in the general shipment entry, allowing package totals to be entered instead of details.

Type (Packing type)

The type of packages used for the cargo. The available packing types are maintained in the master data packing types maintenance program . (If the package editor has been used to enter a variety of packing types, this field is blank.)

Gross weight, volume

Total gross weight and volume of the shipment

Nature of Goods

The description of the goods. It is possible to select from predefined text blocks. If the packages editor has been used to enter multiple descriptions of goods, then these product descriptions will appear in this field as comma separated values)

Chargeable Weight

Total chargeable weight of the shipment.

Import agent

The station who will receive and handle the shipment at the destination. The desired agent can be found using the field search function.

The import agent depends on the destination. The field will use the following logic when presenting possible agent choices:

  • If no destination has been entered, all agents are offered for selection.
  • If a destination has been entered and the master data stores only one agent stored for that destination, then that agent is automatically used the import agent.
  • If a destination has been entered and the master data for that destination has been assigned more than one agent, the field is not initialized. Instead, all stored agents are offered for selection.
  • If a destination has been entered for which no partner has been assigned as an agent, then the field cannot be completed until an import agent has been created.

Security status

The security status of the consignment (of a shipment) according to Regulation (EC) No 300/2008. The following status are currently possible:

  • not secured (NSC)
  • secure for all-cargo and all-mail aircraft only (SCO)
  • secure for passenger, all-cargo and all-mail aircraft (SPX)

Reason for granting the security status

If the security status of the shipment is set as "SCO" or "SPX", then the reason for granting these statuses is required as per Regulation (EC) No 300/2008. The following status are currently possible:

  • AC - Account Consignor
  • HS - Handsearch
  • KC - Known Consignor
  • SC - Simulation Chamber
  • TD - Trace Detection
  • XR - Secured by XRAY

Non-secure items (not secured) do not require a reason security code. The safety data for Business or private shippers can be maintained in the partner master data.

Further information about security is available in the role descriptions RegB UAN and secure shipper.

AWB-Number

Fundamentals of AWB number

Airlines use IATA compliant tracking numbers (AWB) number. These consist of 11 Numbers. The first three digits are the airline prefix.
The remaining eight numbers are the actual bill number where the last number called the check digit which is calculated from the previous figures. The AWB number is usually represented as follows: aaa-nnnnnnnp (a prefix = / n = number / check digit p =) Example: 020-12345675

These AWB numbers must be allocated by the respective airline. There are three ways to enter this AWB number.


1. Manual Entry
The single number is assigned by the carrier and manually recorded here. (Rarely and only with airlines that are used sporadically.)

  • The AWB number can be like a normal text box, enter manually. This is checked whether it is (correct check digit) is a valid AWB number is. The number can be entered in one piece or with a hyphen after the prefix of AWB.
    If it is a valid AWB number, the hyphen is (if not entered) and automatically adds the airline is used in the field Carrier.


2. Automatic reference from the number field (Pool)
The number comes from a so-called pool (number field) which has been previously assigned by the airline. (Usual proceed. Often here is 100 or more AWB number be assigned simultaneously.)

  • Instead of the whole number is entered, only the prefix and leave the field. The result, an AWB number is obtained and used this airline.
    Instead of the prefix may also be the two-letter airline code must be entered. Beispiel: 020 or LH


3. Net Rate Info

  • Using the context menu or by pressing F2 here, the application to be called Net Rate Info as a popup window. There may be a valid rate for this program are selected. Automatically an air waybill number is obtained from the appropriate pool.


The AWB-number range (pools) can be maintained in the carrier master data .

  • If an AWB number has been drawn from the pool or entered manually, this number is reserved for a period of 30 minutes.
    During this time, this number can be used in any other program even if the consignment has not been saved. After saving the program, the number is flagged as used, and prevents the use of permanently into another program.
  • If a number is already assigned AWB removed from the field, or replaced by another, one is automatically released and return to the number in the pool (restock). The number can then be reused in another program.

Carrier

The airline (carrier) is based on the AWB number prefix. This field can not be edited manually.

Flights

This field is for flight data. Use the dropdown menu or the F3 function key, the Flight Data Editor can be invoked to allow more detailed flight and routing data to be entered.

ETD

Estimated time of departure

reference numbers

Various reference numbers can be entered which will then be recorded in other applications for printing or electronic transmission. More detailed information about the function of the reference numbers Editor is available here .

New pick-up order

With this action, a new pick-up order for this program can be created. Clicking on this link action opens the transfer order-editor.

Transport to Terminal

This action creates a new transfer order to the terminal for this shipment. Clicking on this action link opens the transfer order-editor.


  • If the agents own office is shown as the gateway then it is assumed that the transport order will be to the airport. If a remote station is shown then it is assumed that the transport order is to that remote gateway. See the chapter on Truck Manifest for more information.
  • Existing transport orders appear in the overview of transport orders. They can be double-clicked to reopen them for editing and printing.

Delete order

This option will delete any delivery or pickup note that has already been created. The document highlighted in the pane showing existing delivery/pickup notes will be deleted. It is only possible to delete a pickup note or transport order if it has not been printed and if there are no entries in the costs and revenue section of the shipment.

House-AWB

Opens the House AWB editor to capture information relating to the house bill of lading or to edit and print existing house AWB data.

IATA-AWB

Opens the IATA-AWB Editor to capture information relating to the IATA bill of lading or to edit and print existing IATA AWB data.

New Customs Clearance

Opens the customs clearance editor for creating customs clearance.

Edit Customs Clearance

Opens the customs order editor to edit an existing customs order highlighted in the pane showing customs orders.

Delete Customs Clearance

Remove an existing customs order highlighted in the list of created customs orders.

Add Customs References

Opens the Add Customs references application. Up to 10 additional customs references may be added.

Collective customs clearance

Allows the creation of collective customs.


  • For More information on individual customs applications see the chapter on customs .


Tip

With the key combination Ctrl + I or Ctrl + I, the user, what the process is currently assigned, will be displayed with e-mail address and telephone number. It is also possible to take over the operation.