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Introduction

Scope Connect is used to provide third parties such as business partners, agents, customers and employees with information about air and sea consignments. These partners can search for shipments, see status events or create and submit bookings. There is no delay between activities on the web and Scope.  Web information and Scope are always 100% up to date and synchronized.  This is because the Scope system and the web services it provides utilize the same database.

Give access rights to third parties to add events in Scope Connect using their web browser.  These are immediately visible to all users with permissions to view the shipment.  You control the information your Scope Connect users can see on the web.

Bookings created by users in Web Connect are immediately available in Scope for conversion to full shipments.  The ability to create bookings is of course managed via the Scope Connect user's access rights.

Description

Login


Tracking

Selection

After successful Login, the user has various options to search for shipments:

In the upper action bar, the user can set search criteria, they can specify a time frame (4 months is the default).  If they have the permissions, they can make a booking or view a shipment with the shipment monitor.

The date range field is always available for shipment search in Web tracking. The default 4 months is: from (today -3 months) to: (today +1 months)

The date range can be changed if necessary. The date range will also include booking (bookings must not be converted into shipments and not older than three month). The date range refers to the economic date.

The following searching criteria can also be used in the "Search" box:

TitleDescription
Shipment numberShipment number
Booking numberBooking number
From country or locationAdd the UNLocode or the country of departure. e.g USLAX or HKG
To country or locationAdd the UNLocode or the country of departure. e.g USLAX or HKG
ShipperName of the shipper
ConsigneeName of the consignee
HAWB/ BL-NumberAdd the HAWB-No (Airfreight) or BL-Number (Seafreight)
MAWB / MBL-NumberAdd the IATA AWB (Airfreight) or Master BL-Number (Seafreight)

The result can be further sorted: Click on the column headline, the data will be sorted using that column, click again to change ascending or descending sort.

Booking overview

The following columns are available

ColumnDescription
Booking-Nr.Air and Seafreight
ShipperShipper
ConsigneeConsignee
Pcs.No. of pieces
Weighttotal weight of the shipment in KG
Booking dateBooking date

The result can be further sorted. With a click on the column headline, the data will be sorted using that column, click again to sort ascending or descending.

By clicking a selected line, the shipment details and the events will be displayed.

Additionally, there is the option to extract the records as a CSV file which can be opened with a spreadsheet like MS Excel.

Shipment overview

The following columns are available

ColumnDescription
My ReferenceShipment number Air / Seafreight
DEPDeparture (air)port
DESArrival (air)port
ShipperShipper
ConsigneeConsignee
Pcs.Number of pieces
WeightTotal shipment weight
House Document NoNo of house document HAWB (air) or BL (sea)
Transport Document NoNo of transport document (Master AWB (air) or Master BL (sea)
Service DateEconomic date

The result can be further sorted, click on the column headline, the data will be sorted using that column, a further click will sort ascending or descending.

By clicking a selected line, the shipment details and the events will be displayed.

Additionally, an option to extract the records as a CSV file which can be opened as a spreadsheet by MS Excel for example.

+Filter allows additional filters to be applied to the selected shipments. The drop-down menu in the filed field shows the filter options and one or more of these can be applied to the existing search results.

Filter Type
  1. Criteria
2. Criteria
Conveyance TypeAir/ Sea/ Road/ Rail./.
Origin3-Letter Code./.
Destination3-Letter Code./.
ETD/ETSAfterBefore
ATD/ATSAfterBefore
ETAAfterBefore
ATAAfterBefore

OK The filter is applied to the search results.

Cancel The action is canceled and all available shipments will be displayed.

Further filters can be applied as required. To remove a filter, click the  "X" which is beside the filter. The shipments in the  overview will automatically adjust as filters are applied or removed.
If all filters have been removed, all shipments are displayed.


Shipment overview and Milestones

Double click on a shipment to open it.  The shipment details, events, documents and references will be shown.

If the user has the permission, they can add documents or can complete milestones.

Completion of a milestone manually

To complete a milestone, the user must use the action button complete Milestone. The action is only available if the selected shipment has a valid tracking-plan template.

A field will appear where a comment can be added and a field to set the completion time. The date can be set manually, or by pressing the calender button .

Hide The data entered will not be shown in the event overview and the fields will be hidden.

Add Document + Documents can be added by uploaded by clicking the add document button. The explorer will appear to select the documents.


New Booking

At New Booking will be shown how to create bookingsdirectly over Web at Scope.

Pre-Alert

At Pre-Alert will be shown how to create Air or Sea Pre-Alerts directly over Web at Scope.

Shipmentmonitor

The Shipmentmonitor is a overview from tasks which has to be performed in a predefined time frame by the responsiple staff.


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