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Introduction

Description

The General overview of AGS is started via the path NL Customs \ AGS.  

Application Actions

New

Option to create a stand-alone new AGS declaration not linked to a shipment.

AGS Export : Create an AGS Export declaration
AGS Import : Create an AGS import declaration 

Depending on the permissions you will see only one or both types, if you do not have permission to create either an AGS export declaration or import declaration  they will be hidden from you view.

Open

Opens the selected AGS declaration depending on the status of the declaration in write enable modes or display only. 
If the declaration is in write enabled status but the user was not last user to update the declaration, a question will be asked whether the user wants to edit, and so take over responsibility of the declaration,
or only open the declaration in read only modes for review without taking over the responsibility.

 

Delete

Allows the delete of a AGS declaration, this option will only be available for AGS declaration with the status "Declaration Created".
In other cases the declaration can not be deleted and has not yet been preceded by a rejection  message 

Followup Procedure

With this option the details of the selected AGS declaration can be re-used to create a applicable following procedure.
If the follow-up module is available.

AGS Imports

  • Portbase Melding Import Documenten: Notification to the container terminal regarding the customs document (AGS imports) with which a container will be retrieved from the terminal.

AGS Exports

  • Portbase Melding Export Documenten: Notification to the container terminal regarding the customs document (AGS exports) and booking number with which a container will be delivered to the terminal
  • NCTS Departure : NCTS Produce used to the a virtuel "Exit from EU" triggering the Confirmation of Exit on the AGS Export shipment
  • ECS Arrival at Exit : ECS Procedure to notify NL Customs about the fact that a Export shipment has arrived at the last warehouse before leaving the EU


Manually Void

Option to give declarations which are not finished, hanging on send due to NL customs communications disruption or error, a Manual void status in order to filter out these declarations from the regular views,
a reason for setting this status is required.

Refresh

Option to refresh the homeview to ensure the latest information is displayed. 

Templates

Changes the homeview from actual declarations to an view of existing templates with the option to create new or modify existing templates. 

Report

option which allows to export the details of the declarations which meet the active filter criteria 

The report can be produced either:

  • one line per declaration and all items details consolidated, in the linked sample all exported fields are shown,
  • one line per item of each declaration, in the linked sample all exported fields are shown.

Search & filter

in the search and filter bar AGS declarations can be filtered and searched for with the following options. 

Date range (from / to) 

Filter declarations where the create or accepted date of the declaration is within the entered date range. 

Direction

 

Filter between Import, export or all declarations, 

Type

Filter Declaration on basis of the declaration method

description
Normal Import Declarations
Temporary Imports
Storage(imports)
Normal Export declarations
Storage (exports)
Re-Exportation
Outward Processing

Search box to filter declarations on entered details. The search box allow searching (filtering) on de the  following items

  • Shipment number
  • Importer Partner
  • Exporter Partner
  • User id (responsible user)
  • Article code 
  • Consignee 
  • HS Code
  • VAT number - OB responsible

Homeview Columns

In the homeview columns the following columns can be displayed 

Functional refererence ID 

The functional reference Id is the indentification assigned by Scope to the declaration. this is a unqiue number for the Netherlands and consists of the following logic

PositionDetails
1 - 9LRN number from the Branch Partner License Holder Role
10-16The branch code
17-226 digit counter

Declaration reference number (MRN)

The declaration number as assigned by NL customs after the declaration has been accepted. 

Shipment number 

The shipment number on which the declaration has been created

Importer/Exporter

The exporter / importer of the declaration, 

Type 

description
Normal Import Declarations
Temporary Imports
Storage(imports)
Normal Export declarations
Storage (exports)
Re-Exportation
Outward Processing

Declaration date 

The date the last outgoing message has been created on the declaration. 

Last Activity

The date the last activity took place on the declaration.

Status 

The current status of the declaration. 

 

Declaration detailed information

In the section of the detailed information more information regarding the selected declaration is displayed. 

In the left corner there are some reference of the declaration, These references can be selected and put the clipboard using CTRL - C

Functional refererence ID 

The functional reference Id is the indentification assigned by Scope to the declaration. this is a unqiue number for the Netherlands

Declaration reference number (MRN)

 

The declaration number as assigned by NL customs after the declaration has been accepted. 

Shipment number 

The shipment number on which the declaration has been created

Status 

The current status of the declaration. 

Documents 

The following documents can be produced on a declaration

DocumentDetailssample
Emergency Procedure documentDocument to print in case communication with customs is not possible& customs have given the approval to use the emergency procedure. AGS_Noodprocedure.pdf
Payment Details
Overview of the Payments due on declaration
AGSPayment.pdf
Release documentRelease document with all details of the declaration,Note: There is no official NL customs Layout and application is free to create own layout,
untill NL customs has decided upon a official layout this is the layout Scope will be using.  
AGSRelease.pdf
Export EADExport Accompany documentAGS-EAD-SAMPLE.pdf

 

Message

In the messages box a chronological overview of all incoming and outgoing message are displayed 

\

 

Action Links

Under the message are shown the available action links, if an action link is enabled or disabled depends on the state of the declaration and if a message is selected. 

Action linkModuleActivedescription
Open MessageImport/ExportWhenever a message has been selectedopens the declaration message related to the selected message.
New MessageImport/ExportWhen on the last outgoing message (regardless of the type) an rejection has been receivedAllows modification and sending of a new message
Supplementary DeclarationImport/ExportWhen a declaration with method set to "B" is in the correct state (Goods released)Allow creation and sending of the supplementary details on a incomplete declaration
CorrectionImport/ExportWhen a declaration is in the correct state to allow corrections.
Status must be higher then "Accepted" but lower then "Cleared" 
Allow creation and sending of the correction on the declaration.
Send Goods ArrivalImport/ExportWhen a declaration with method set to "B" is in the correct state (Pre-declaration received)Allow creation and sending of the Goods Arrival Message
DeleteImport/ExportWhen a Correction or Invalidation Request, Supplemental declaration or Goods Arrival has been created but not sendAllow the deletion of the created additional message and return the declaration to the previous state of the original declaration
AltExportWhen the message "DMSGER" notification has been receivedSend information about alternative proof available showing actual export from the EU if the normal ECS
procedure was not followed, found by NL Customs 

 

 

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